Shaler Area Education Foundation - Volunteer Position Descriptions

We are looking for volunteers to help with the Shaler Area Education Foundation. If you are interested in anything below please reach out to Kim Reed at kimberlyareed9@gmail.com or Christine Dombroski @ cclaus81@gmail.com.

Grant Administrator (Volunteer)

Purpose:

Support the Foundation’s funding efforts by tracking grant outcomes and collecting impact

stories to demonstrate success to funders and the community.

Key Responsibilities:

 Gather and document grant success metrics (e.g., number of students served, programs

funded, outcomes achieved)

 Collect photos, testimonials, and stories from funded programs for reporting and

publication

 Maintain organized grant documentation and reporting records

 Collaborate with Communications and Social Media volunteers to share approved

success stories

 Assist with grant reporting deadlines as needed

Skills & Experience:

 Strong attention to detail and organizational skills

 Comfortable collecting data and working with basic metrics

 Good written communication skills

 Experience with grants, reporting, or nonprofit programs is a plus (not required)

Estimated Time Commitment:

 5–10 hours per month, with periodic increases around reporting deadlines

Communications Chair (Volunteer)

Purpose:

Develop a clear, consistent communications approach that tells the Foundation’s story and keeps

stakeholders informed and engaged.

Key Responsibilities:

 Create an annual communications plan aligned with Foundation goals

 Develop and maintain a communications calendar (newsletters, announcements,

campaigns, events)

 Draft messaging for email, website, and social media use

 Ensure messaging is consistent with the Foundation’s mission and brand voice

 Coordinate with Social Media Chair and other volunteers on content needs

Skills & Experience:

 Strong writing and editing skills

 Experience in communications, marketing, or public relations preferred

 Ability to plan content strategically over time

 Organized and deadline-oriented

Estimated Time Commitment:

 5–10 hours per month

Social Media Chair (Volunteer)

Purpose:

Expand the Foundation’s online presence and engagement across social platforms to increase

awareness, participation, and support.

Key Responsibilities:

 Post approved, drafted content to Facebook and Instagram

 Build and grow a TikTok presence for the Foundation

 Monitor engagement and respond to comments or messages as appropriate

 Collaborate with Communications Chair to align posts with the communications calendar

 Track basic social media metrics (reach, engagement, follower growth)

Skills & Experience:

 Familiarity with Facebook, Instagram, and TikTok

 Creative mindset and comfort with social trends

 Basic understanding of social media best practices

 Experience managing nonprofit or community pages is a plus

Estimated Time Commitment:

 3–6 hours per month

Sponsorship Chair (Volunteer)

Purpose:

Develop and manage a sponsorship program that engages local businesses and community

partners in supporting the Foundation’s mission.

Key Responsibilities:

 Design a sponsorship program (tiers, benefits, recognition opportunities)

 Identify and outreach to potential business sponsors

 Build and maintain relationships with sponsors

 Coordinate sponsor recognition with Communications and Events volunteers

 Track sponsorship commitments and fulfillment

Skills & Experience:

 Strong interpersonal and relationship-building skills

 Experience in fundraising, sales, or business development preferred

 Comfortable making outreach calls or emails

 Organized and results-oriented

Estimated Time Commitment:

 5–10 hours per month (may increase during campaigns or events)

Events Chair (Volunteer)

Purpose:

Plan and manage fundraising and community events that support the Foundation’s programs and

increase visibility.

Key Responsibilities:

 Develop an annual calendar of fundraising and engagement events

 Lead planning and execution of events (logistics, volunteers, vendors)

 Manage event budgets in coordination with the Treasurer

 Coordinate promotions with Communications and Social Media volunteers

 Oversee day-of event execution and post-event follow-up

Skills & Experience:

 Strong project management and organizational skills

 Experience planning events preferred

 Ability to manage timelines, details, and volunteers

 Comfortable working collaboratively across teams

Estimated Time Commitment:

 5–15 hours per month, depending on event schedule

Treasurer (Volunteer)

Purpose:

Ensure responsible financial management and transparency for the Foundation.

Key Responsibilities:

 Manage Foundation funds and oversee financial accounts

 Distribute payments and reimbursements as approved

 Track income and expenses accurately

 Prepare regular budget and financial reports for leadership and the board

 Support budgeting for events, grants, and programs

 Ensure basic financial controls and recordkeeping best practices

Skills & Experience:

 Background in finance, accounting, or bookkeeping preferred

 Strong attention to detail and integrity

 Comfortable working with budgets and financial reports

 Experience with nonprofit finances is a plus

Estimated Time Commitment:

 5–10 hours per month

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